Finding the Right Moving Company to Move Your Office
The time has come to move your office. Make the transition to your company’s new home easier by hiring the right people to carry all the freight.
This doesn’t have to be a painful experience. After all, there are plenty of moving companies out there. Making a choice can’t be all that hard, right? On the contrary, if you don’t find a trustworthy, experienced moving company to help with relocation — it could be more complicated than you think. It is well worth it to spend time doing the necessary homework to ensure your moving company decision is the right one.
In helping countless business owners, office managers, and corporations with their office relocations, I’ve been able to pinpoint some of the key points that can be easily overlooked when choosing an office moving company. Here’s some of the top factors to look for when choosing the right moving company for your office move.
Proven Office-Specific Experience
An office move is far different than a residential move, given the many moving parts and technical specificities. Before you initiate this transition, ensure that the moving companies you notice advertising commercial moving services truly have that kind of experience. Obviously, you don’t want to wait until moving time to discover you’ve hired residential movers. Ask potential moving companies for 3 references of when they moved a business similar to yours. If they have the experience they advertise, this won’t be a problem to quickly get you this information. If they don’t, you can successfully weed out that choice and move on to the next.
Hourly Rates and Net Costs
Professional movers should offer estimates of the hours they need to complete the task, their hourly rate, and/or the job’s total fee. Many people relocating their business choose movers by comparing hourly rates and taking the most economic option. Beware of low rates and less experienced movers who may work slower or less efficiently, which can add to the costs by adding to the project time and bottom line.
Discuss the Details
After having contacted several office moving companies, select a few who can come out to your office and make an estimate based on your specific needs. There are many items that can easily be overlooked, which include:
● Insurance for the buildings and inventory.
● Parking permits.
● Packing services.
● Packaging such as boxes, padding, including sizes and quantity.
● Handling of fragile equipment like computers, mirrors, glass.
● Storage service if needed.
Be sure to bring up the applicable items with the evaluator, don’t be shy. Ask questions as well as for their recommendations on items you may have still overlooked.
Donating Old Office Machines
Invariably, companies moving to a new office find outdated computers, printers, phones, and other unwanted or obsolete items. Prepare for offloading these by donating to recyclers, schools, and employees. It can minimize how much actual waste will be on your hands when the move wraps up.
Use Sturdy Boxes
You know the saying, the right tools for the right job. And moving is no different. Take note of a number of options for containers and don’t skimp on quality; choose moving boxes with strength and durability in mind. In the end, you want safe, protected office materials so that unpacking produces no unpleasant surprises.
Naturally, you’ll want to pack efficiently, and use clear labeling or marking tools to identify where and to whom each container should go. You can easily purchase these supplies or ensure your movers bring enough for the job at hand.
Have a Checklist
I’m going to tell you a secret. Experts at relocation never make a move without a thorough checklist and sticking to it. Although they have the expertise and knowledge of what to look for, they know it can still be easy to overlook a thing or two. Don’t let that happen to you, and use the checklists, forms, and templates the experts use:
If you’re researching commercial moving companies, it means you’re in the home stretch of the office move. Congratulations! Although you are almost there, making the right choice in movers is critical to protecting the overall cost and success of the move. Do the research and you’ll have far less to do after the move is completed.
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