Make Your Next Office Move Your Best Move!

10 Must Haves For Your Next Office Space

 
 

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Considering a move into a new office space? Maybe your business has blossomed and needs

more space, or you simply need a change of venue to impress clients and attract talent. Time to

dream of new amenities or a better location — the possibilities seem endless.

 

Be prepared to minimize anxiety and stress for yourself, managers, and employees, often a very

avoidable part of a thrilling time for everyone. Consider as many factors and potential pain areas

to make informed decisions. Everyone you ask will have an opinion on where the office should

be, as well as what it should come with or cost. Experts agree that today’s office spaces benefit

most with these 10 must haves. At least, you can consider them when you’re ready.

 

1. Talent-Attracting Location

There are many things to consider with regard to location. Obviously, the price is a factor, which

can lead managers to move the office further from desirable city hubs in order to save money on

the lease. Yet this decision can cost the business long-term, in a harsher way than you may

realize. To attract the most talented employees, your business needs to look like a desirable

place to work. You can dazzle with great benefits packages, growth opportunities, or maybe a

free gym membership — but if your office is located in a scrappy part of town, that could instantly

be a deal-breaker. Top talent wants to work in top areas, so find an office that is well-located to

attract the best and brightest that can propel your business forward. A bonus here is, a trendier

location can have a positive effect on how potential clients view your company, which can

attract more business directly.

 

2. Amenities

Everyone loves a space with amenities, especially millennials. There is a reason everyone

wants to work at Google because the place is a playground of desirable amenities. This keeps

their talented workforce so happy they are willing to work long hours and on the weekends —

because it doesn’t feel like work! There are many things to consider with regard to amenities,

but some of the basics to lock down include a relaxing eating area, decent restrooms, and some

sort of engagement facility for team building. Additionally, find a space that is well located to

local attractions is a must. Check that there are decent restaurants nearby to entertain clients.

Find someplace close to banks, post offices, or shopping areas so staff can get errands done

over lunch.

 

3. The Ideal Layout

Every business needs a unique space for their unique business. Consider how many walled

offices there are for senior staff, and if they are suitable for your respectable talent. From there,

how are the open areas if cubicles are part of your model? Would an open layout make more

sense or something more sectioned off for a privacy-sensitive business?

 

4. Let the Light Shine in

Face it, every office space can’t have floor-to-ceiling windows overlooking oceans, mountains,

and breathtaking cityscapes. But indirect sunlight can enhance employee productivity and

improve well-being, so be mindful of how to take full advantage of what light exists. Skylights

help in a big way, as do interior offices with window panels which allow natural light from

external windows to the outside.)

 

5. Reduced Traffic – Commuter-friendly

Have you ever endured an hour and a half commute? Oh pardon me, that’s an hour and a half

both ways, totaling a 3-hour a day commute. Over a 5-day work week, that’s 15 hours of your

life sitting in the great parking lot that is the busy freeways in the United States. It can be

maddening, and so insufferable even happy employees will look for opportunities elsewhere just

so they can get 10-15 hours of their lives back. Find an office space that is reasonable to get to

traffic-wise, or is at least in an area where public transportation can get your employees to work

in a timely manner.

 

6. Realistic Square Footage

Don’t take on more office space than you need. Perhaps the entire purpose of your move is to

get more space, but be careful in your projections for growth. A crippling lease price can stymie

that growth, choking the entire purpose of your move in the first place. Make sure that your new

office is suitable for sustained growth, without consuming an excessive chunk of your resources.

 

7. Avoid Hidden Costs

When comparing any sort of real estate, price comparison is an obvious must. Yet not all

properties can be compared apples-to-apples, as some present their price as an inclusive total

while others surprise you with hidden costs you’d assume should be included with rent. Have an

upfront conversation with the landlord or leasing agent to ensure you are truly getting everything

you need at the price presented.

 

8. Parking

How big of a pain in the face is the parking situation? The second most annoying thing about

getting to work after traffic is hunting for parking — and the last thing you need are disgruntled

employees who have spent the first part of their day grumbling. If the space is in the center of

the city, check if there are parking passes you can provide for employees, or at least give them

discounts for. If not, public transportation is another option and something you could provide as

part of a benefits package to keep your commuters happy.

 

9. Secure Building

Everyone wants to feel safe, especially your employees. There are several ways to approach

this important factor, and it all depends on the location of the chosen space. If the building is in

a low crime area, safety could be easy to overlook, but is absolutely not something to forget

about. For example in more remote areas, make sure the parking lot is well-lit and the building

is reasonably secure with alarms and security surveillance. In more urban areas, higher security

precautions should be taken. Is there a security guard on duty, or ID-required building access?

Whatever the area, make sure to ask questions. Have there been any recent break-ins? Are the

windows and skylights secure? A safe environment makes for an at ease labor force.

 

10. Room to Expand

As previously discussed, make sure you choose the right square footage for your space. But

remember to think ahead at the possibility of rapid growth. How difficult would it be to expand

your business to more space in this building? Could you easily rent the office next door? Or is

there enough space in the larger areas to section off for more employees? It’s never too early to

think ahead.

 

In the hunt for a new office space, there are clearly many things to consider. Yet the juggle of

possibilities is well-worth the effort, to ensure your decision is an improvement on your current

space, which will lead to a happier, more motivated staff.

For more ideas, check out our Office Relocation Checklist.

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